Accolent ERP typically requires that a Voucher for an Inventory Vendor is matched to a Receipt on the Purchase Order. This prevents payment of the Vendor for a PO that has not yet been received. This validation may be overridden by the user, if desired, when creating the voucher. This could be used if, for […]
Category: Payables
Partially Paying Vouchers
Accolent ERP supports the typical Accounts Payable workflow in which one or more vouchers will be paid on a single check; however, if it is required that a voucher be paid on multiple checks, this can be accommodated. To partially pay a voucher, create the check which will default to paying the voucher in full, […]
Taking Voucher Discounts
Accolent ERP creates a voucher for a Vendor’s Invoice using by default, the terms negotiated and agreed with the Vendor. The default Vendor terms may be overridden for that voucher, if desired, without changing the terms on the Vendor. If the terms selected provide for an early payment discount, the discount is not entered on […]
Creating a Customer Refund Check
Accolent ERP allows for the refunding of Customer Credit Memos (or Unapplied Cash) rather than more typically applying these against an open Accounts Receivable balance. First create a Credit Memo and optionally charging a Restocking Fee. The Restocking Fee is charged on the value of the goods and does not affect the Sales Tax calculation. […]
Using Vendors and Sub-Vendors
Accolent ERP allows the specifying of a Vendor and a Sub-Vendor on a voucher. This functionality has several possible uses, but most commonly is used to pay vendors by credit card. Another use case might be where a blanket PO is issued to a main vendor who then assigns specific items to other vendors who […]
Voiding Completed Checks
Accolent ERP provides a simple process to void either a computer or a manual check that has already been created. For a computer check that means that the check was previously completed and confirmed on the print checks screen. Either a computer check or a manual check that hasn’t been completed can just be deleted. […]
Entering Voucher Allocations
Accolent ERP allows for creating default GL Posting allocations for Vendors. For GL Posting purposes there are two types of vendors: Inventory Vendors and Non-Inventory Vendors, and each of these are posted to the General Ledger differently. Inventory Vendor transactions are posted through the PO Receipts Accounting Journal while Non-Inventory Vendor transactions are posted through […]
Using Voucher Adjustments
Accolent ERP uses Voucher Adjustments to edit Vouchers. Vouchers when entered, are automatically posted to the General Ledger and so cannot be easily edited. To correct an error on a Voucher, users can make an adjusting entry using Voucher Adjustments. The original Voucher entry is not changed or removed; instead, the Voucher Adjustment modifies the […]
Entering Vendor Invoices (“Vouchers”)
Accolent ERP uses “Vouchers” to record vendor invoices to be paid. For a vendor’s invoice to be paid, a voucher is first created which includes information such as the vendor, the amount to be paid, description, the PO No and Receipt No being paid, the General Ledger (“GL”) account to be booked to, etc. When […]