Accolent ERP allows the user to create a negative Accounts Payable (“AP”) balance in a vendor’s account, if necessary. This can be done by creating a manual check to either (1) overpay an existing voucher or (2) to create and pay a zero voucher. Either of these approaches will create the desired negative AP balance. […]
Category: Payables
Using Preprinted Check Stock
Accolent ERP can work with any preprinted check stock. The Accolent ERP check form is editable and can be modified by end-users to move fields up or down, to change fonts, etc., to suit the preprinted check stock selected. Any Check Stock Will Work Any preprinted check stock from a recognized check printer should work. […]
Refunding a Customer in Cash
Accolent ERP allows for the refunding of Customer Credit Memos (or Unapplied Cash) rather than more typically applying these against an open Accounts Receivable balance. First create a Credit Memo then, once created, the Credit Memo may be refunded in cash, by check or to a credit card. Create Invoice and Credit Memo Create Invoice […]
Recording Payroll Expenses
Accolent ERP works with any in-house or outsourced Payroll/HR system whether on-premises or in the Cloud. After processing the payroll for any pay period through the Payroll/HR system, enter the consolidated payroll into Accolent ERP as a Voucher. The Voucher can then be paid in Accolent ERP through a single manual check. The consolidated payroll […]
Creating Checks for Multiple Warehouses
Accolent ERP allows vouchers for multiple warehouses to be paid with a single check. If there are multiple warehouses on a check, the amount of the check will be split between the warehouses. Create Vouchers Create voucher ZZ11636 for $120 for Vendor Staples for Warehouse 1. Create ZZ11637 for $260 for the same vendor for […]
Recording a Vendor Refund
Accolent ERP offers several ways in which a vendor refund may be recorded. If the refund is in the form of a Credit Memo, then create a negative voucher for the amount of the refund and select the negative voucher together with other positive vouchers to reduce the amount paid to the vendor in the […]
Editing Voucher Discounts
Accolent ERP calculates discounts on Vouchers based on the Terms entered on the Vendor. Different Terms may be selected that will apply only to that Voucher and will not update the Vendor. In addition, Discount Amount and Discount Date may be directly edited on the Voucher irrespective of Terms. Once the Voucher is saved, the […]
Using the List Vouchers Screen
Accolent ERP creates Vouchers to pay Vendor Invoices. Vouchers get the due date, and discount date from terms set on the Vendor master. These default terms may be overridden Voucher by Voucher but will not update the Vendor master. Once created, Vouchers are displayed on the List Vouchers screen. Managing AP Vouchers Go to Payables […]
AR & AP Differences for Advantage Users
Accolent ERP works differently from Advantage in many areas. Two of these areas in which the Accolent ERP functionality differs from that of Advantage are in Accounts Receivable and Accounts Payable. There are several specific areas of difference to be aware of. Important AR Differences There are some important AR areas of difference between Advantage […]
Deleting Vouchers
Accolent ERP allows vouchers that have been created, but not yet paid, to be deleted. Unpaid vouchers can always be adjusted using Voucher Adjustments. In some cases, it may be easier to delete and recreate an unpaid voucher to correct errors or to link to a different PO and/or PO Receipts rather than use a […]