Accolent ERP posts PO Receipts to the General Ledger immediately upon receipt of the PO. So, to correct errors or to modify a PO Receipt that was previously entered, an adjustment needs to be made. The Adjust PO Receipts functionality creates a new adjusting entry that when taken together with the original PO Receipt entry corrects the error.
Previously Received PO
- POs that have not been partially or wholly received can just be edited as needed.
- The Adjust PO Receipts functionality allows amending PO line items that were previously received.
- PO No C9302 was partially received:
- Originally PO had 3 lines but is now 5 lines to reflect partial receipt of line 1,
- Line 1 for a Qty of 20 EA was partially received and split into lines 1, 4 and 5,
- Now line 1 reflects a Qty Open of 3 EA, new line 4 reflects a Qty of 2 EA canceled and new line 5 reflects a Qty of 15 EA received.
Adjust PO Receipts
- Go to Purchasing/Vendors > Purchase Orders > Adjust PO Receipts.
- Enter or lookup PO No to be adjusted.
- Select PO No C9302 to adjust.
- Since the partial receipt affected only line 5, only this line is displayed.
- To adjust the PO Receipt, for example, to record receipt of a Qty of 14 rather than a Qty of 15, enter the amount of the adjustment in the Qty Rec’d field.
- Enter a value of -1 in the Qty Rec’d field.
- This will adjust PO No 9302 to reduce the Qty Rec’d by 1 and increment the Qty Open by 1.
- Save the Adjust PO Receipts screen.
- Then Process the Landed Cost screen to complete the PO Receipt Adjustment.
- From the List PO screen, reopen PO No C9302.
- Line 5 that used to show 15 EA with Status of R has moved to Line 6 and now shows 14 EA with Status of R.
- New Line 5 shows 1 EA with Status of O.
- Line 5 used to show a Qty Rec’d of 15 EA.
- The effect of the Adjustment was to split line 5 into 2 lines:
- New line 5 shows a Qty Open of 1 EA.
- New line 6 now shows a Qty Rec’d of 14 EA.
- Receipt of PO No C9302 has now been adjusted.
GL Posting
- Original PO Receipt was for Qty of 15 EA of I200V-324 at a price of $17.50/EA.
- Receipt 9644 was generated to increase Inventory by $262.50.
- Adjust PO Receipts, reduced receipt by Qty of 1 EA of I200V-324 at a price of $17.50/EA.
- Receipt 9645 was generated to decrease Inventory by $17.50.
Ledger Card Updated
- Ledger card reflects original receipt of 15 EA and subsequent adjustment of -1 EA.
