Audit Log Tracking of Entities/Fields

Accolent ERP has added the ability to track certain Entities/Fields to record the change type, when changed, the values before and after the change, and by which user. This can be used to monitor changes being made on an ongoing basis as well as for audit purposes. Currently, a limited number of fields are being tracked, but adding to this list is easy to do now that the audit logging structure is in place.

Configuration Setting

  • Go to Settings > System > System Settings and enable Audit Log
  • This is an Internal Configuration setting which will be set for you at your request

Entities/Fields Logged

  • Currently these Entities/Fields are logged
    • Vendor Master
      • When a new vendor is created
      • Accounts Payable > Terms field
    • Purchase Orders
      • When a new purchase order is created
      • Product Price change
      • Product quantity change
    • Receive Purchase Orders
      • When a Product Price is changed
    • Customer Master
      • When a new customer is created
      • Accounts Receivables > Terms field
      • Accounts Receivables > Credit Limit
      • When the salesperson on the customer is changed
    • Orders
      • Product Price change
      • Product quantity change
      • When the salesperson on the order is changed
    • Products > Adjust Inventory
      • Qty on Hand
    • Product Master
      • Actions > Cost > Standard Cost change
  • Each logged Entity/Field has a unique logging ID

Audit Logger

  • Once the Audit Logging is enabled, go to Utilities > Field Change Logger
  • The Audit Logger displays all the logged Entities/Fields with the Entity and Field names, the Change Type, the Change Date, the New Value, the Prior Value, and the User that made the change

  • The Audit Logger can be downloaded to a CSV file and filtered as desired

Logging Additional Entities/Fields

  • Logging additional Entities/Fields requires the development team to first set up these additional fields to be logged; please contact ADS Solutions, if this is desired
  • Adding Entities/Fields to be logged will be charged for as Custom Programming
  • Adding Entities/Fields to the Audit Logger can be done quickly and easily now that the structure is in place

 

 

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