Accolent ERP allows the user to create a negative Accounts Payable (“AP”) balance in a vendor’s account, if necessary. This can be done by creating a manual check to either (1) overpay an existing voucher or (2) to create and pay a zero voucher. Either of these approaches will create the desired negative AP balance. […]
Category: Vouchers
Recording Payroll Expenses
Accolent ERP works with any in-house or outsourced Payroll/HR system whether on-premises or in the Cloud. After processing the payroll for any pay period through the Payroll/HR system, enter the consolidated payroll into Accolent ERP as a Voucher. The Voucher can then be paid in Accolent ERP through a single manual check. The consolidated payroll […]
Creating Checks for Multiple Warehouses
Accolent ERP allows vouchers for multiple warehouses to be paid with a single check. If there are multiple warehouses on a check, the amount of the check will be split between the warehouses. Create Vouchers Create voucher ZZ11636 for $120 for Vendor Staples for Warehouse 1. Create ZZ11637 for $260 for the same vendor for […]
Recording a Vendor Refund
Accolent ERP offers several ways in which a vendor refund may be recorded. If the refund is in the form of a Credit Memo, then create a negative voucher for the amount of the refund and select the negative voucher together with other positive vouchers to reduce the amount paid to the vendor in the […]
Editing Voucher Discounts
Accolent ERP calculates discounts on Vouchers based on the Terms entered on the Vendor. Different Terms may be selected that will apply only to that Voucher and will not update the Vendor. In addition, Discount Amount and Discount Date may be directly edited on the Voucher irrespective of Terms. Once the Voucher is saved, the […]
Using the List Vouchers Screen
Accolent ERP creates Vouchers to pay Vendor Invoices. Vouchers get the due date, and discount date from terms set on the Vendor master. These default terms may be overridden Voucher by Voucher but will not update the Vendor master. Once created, Vouchers are displayed on the List Vouchers screen. Managing AP Vouchers Go to Payables […]
AR & AP Differences for Advantage Users
Accolent ERP works differently from Advantage in many areas. Two of these areas in which the Accolent ERP functionality differs from that of Advantage are in Accounts Receivable and Accounts Payable. There are several specific areas of difference to be aware of. Important AR Differences There are some important AR areas of difference between Advantage […]
Deleting Vouchers
Accolent ERP allows vouchers that have been created, but not yet paid, to be deleted. Unpaid vouchers can always be adjusted using Voucher Adjustments. In some cases, it may be easier to delete and recreate an unpaid voucher to correct errors or to link to a different PO and/or PO Receipts rather than use a […]
Backdating Manual Checks
Accolent ERP allows for backdating manual checks, or computer checks. Create the manual check and specify which voucher or vouchers are to be paid by this check. The Check Date (which prints on the check) may be backdated, this is true for computer checks too. Note that the Check Date cannot be earlier than the […]
Using Manual Checks
Accolent ERP allows for the use of manual checks or computer checks. Manual checks can be used to pay existing Vouchers. First create Vouchers or select existing Vouchers to be paid, then create the Manual Check. Any available early payment discounts based on the date of the Manual Check, the date of the Vouchers being […]