Accolent ERP posts transactions to the General Ledger (GL) through the following Accounting Journals: Sales Journal (SJ), Payment Receipts Journal Journal (PR), PO Receipts Journal (PO), Accounts Payable Journal (AP), Voucher Adjustments Journal (VA), Cash Disbursements Journal (CD) and the General Journal (GJ). The Accounting Journals are automatically posted to the GL immediately. If the transaction is subsequently deleted the system will automatically unpost it from the GL.
Voucher Adjustments Journal
The Voucher Adjustments Journal records all transactions related to adjusting or editing Vouchers or Vendor Invoices. Voucher Adjustments are recorded as negative adjustments to the underlying voucher and are sometimes shown as partial payments on the underlying voucher. Included below are the GL Postings for some common Voucher Adjustments Journal transactions.
Enter a Voucher Adjustment to Reduce a Voucher Amount
- Voucher ZZ10566 was previously created for $220.00, and GL Posting was to: Debit Office Expense and Credit Accounts Payable.
- Create Voucher Adjustment No A1017 to reduce the amount of the Voucher ZZ10566 by $50.00 to $170.00.
- This is the GL Posting of the $50.00 Voucher Adjustment: Debit to Accounts Payable and Credit to Office Expense.
- The effect of the Voucher Adjustment is to reduce the original posting of the underlying Voucher, by $50.00.
Enter a Voucher Adjustment to Change the Posting of a Voucher
- Voucher ZZ10700 was previously created for $750.00, and GL Posting was to: Debit Office Expense for $200.00, Debit Misc Payables for $550.00 and Credit Accounts Payable for $750.00.
- Enter Voucher Adjustment A978 for $0.00 to modify the posting of Voucher ZZ10700 to reduce the Debit to Misc Payables by $100.00 and increase the Debit to Advertising Expense by $100.00.
- This is the GL Posting of the $0.00 Voucher Adjustment: Credit $100.00 to Misc Payables and Debit $100.00 to Office Expense.
- The effect of the Voucher Adjustment A978 is to modify the posting of Voucher ZZ10700 to keep the original Debit to Office Expense at $200.00, change the Debit to Misc Payables to $450.00, change the Debit to Advertising Expense to $100.00 and keep the Credit to Accounts Payable at $750.00.
Enter a Voucher Adjustment to Remove a Voucher
- Voucher ZZ10928 was previously created for $120.00, and GL Posting was to: Debit Office Expense for $100.00, Debit Payroll Clearing for $20.00 and Credit Accounts Payable for $120.00.
- Create Voucher Adjustment No A1018 to in effect remove Voucher ZZ10928 by offsetting it.
- This is the GL Posting of the $120.00 Voucher Adjustment: Credit $100.00 to Office Expense, Credit $20.00 to Payroll Clearing and Debit $120.00 to Accounts Payable.
- The effect of the Voucher Adjustment A1018 is to exactly offset Voucher ZZ10928 which has effectively been removed.
