Accolent ERP provides system-generated or user-entered transaction numbering in order entry and PO entry. The preferred transaction numbering approach can be set up as a system default. If set to user-generated, the user can at any time uncheck the Manual Entry checkbox to use a system-generated number or vice versa. Set Application Defaults for Orders […]
Category: Purchase Orders
Understanding Inventory Tracking
Accolent ERP tracks inventory from the time it is placed on an order or back order through fulfillment to invoicing. The inventory moves through different categories so its status can be tracked. Inventory Quantity on Hand (Q-On Hand) is allocated to orders as soon as a line item is entered on an order, and then […]
Special Order Settings
Accolent ERP has extensive special order functionality. A special order links a sales order line item directly to a PO and the order can be filled only from the linked PO. Products designated as special order products (i.e., Class-SP) are purchased from the vendor only when orders for these products are taken. Class-SP products MUST […]
Overpaying a PO Receipt
Accolent ERP allows multiple Landed Costs entries to be made at the time of PO Receipt. Typically, if there are charges for freight or handling that were not on the original PO, these would be addressed by creating Landed Cost entries for these additional items at the time of the PO Receipt. Each Landed Cost […]
Average Cost Calculations
Accolent ERP uses Average Cost throughout for purposes of maintaining Inventory balances and for calculating Cost of Goods Sold (COGS). If Landed Costs are entered upon PO Receiving, these are treated as direct costs of the product in accordance with GAAP and are included in Average Cost and capitalized into Inventory. The Average Cost calculations […]
Dealing with Defective Items
Accolent ERP allows for moving items to defective at any time. This could be required if, for example, a forklift operator bumped into some inventory items and most of the items are damaged, but some may still be serviceable. Defective items are completely written-off to an Inventory Adjustment expense. If at some later point these […]
Accolent ERP Integration with Avalara
Accolent ERP is integrated with Avalara’s AvaTax Cloud-based sales and use tax solution. With an Avalara account, transactions entered into Accolent ERP will get the sales tax directly from Avalara based on geolocation and product classifications. Avalara eliminates the need to keep the Accolent ERP tax jurisdictions table updated for changing legislative regulations, new tax […]
Adjusting PO Receipts
Accolent ERP posts PO Receipts to the General Ledger immediately upon receipt of the PO. So, to correct errors or to modify a PO Receipt that was previously entered, an adjustment needs to be made. The Adjust PO Receipts functionality creates a new adjusting entry that when taken together with the original PO Receipt entry […]
Using Landed Costs
Accolent ERP allows the recording of the Landed Costs associated with receipt of a Purchase Order. In accordance with GAAP direct costs of products, such as Landed Costs, must be spread over the products on the PO and capitalized into inventory to be amortized to expense through COGS. The Landed Cost screen allows the various […]
Tracking Inventory by Location
Accolent ERP tracks inventory by location for products that require this. Based on the warehouse numbering plan first create Locations then, a product may be assigned any number of locations specifying a minimum and maximum quantity of the product for each location. Once tracking Inventory by Location is enabled for the product, every transaction for […]