Accolent ERP posts transactions to the General Ledger (GL) through the following Accounting Journals: Sales Journal (SJ), Payment Receipts Journal Journal (PR), PO Receipts Journal (PO), Accounts Payable Journal (AP), Voucher Adjustments Journal (VA), Cash Disbursements Journal (CD) and the General Journal (GJ). The Accounting Journals are automatically posted to the GL immediately. If the […]
Category: Create Checks
Vendor Default GL Posting Allocations
Accolent ERP allows entry of GL Posting Allocations for a Vendor that will automatically default the GL Accounts and allocations into a voucher created for the Vendor. For GL Posting purposes there are two types of vendors: Inventory Vendors and Non-Inventory Vendors, and each of these are posted to the General Ledger differently. Inventory Vendor […]
Decimal Places and Rounding
Accolent ERP does all internal calculations to 5 decimal places by default. When the system multiplies a unit price or a unit cost by quantity to calculate an extended dollar value, the result is rounded to 2 decimal places and the additional digits are dropped. Subsequent calculations such as to calculate sales tax are performed […]
Deleting Computer Checks
Accolent ERP requires that checks created need to be reviewed, printed and confirmed. If a check is deleted prior to being confirmed, the vouchers the original check was intended to pay again become available to be paid on a new check. So the process can be repeated to create a new check. If the check […]
Creating and Printing Computer Checks
In Accolent ERP, the flow for creating computer checks is to first create vouchers for a particular vendor, then select these vouchers to pay and create checks. Various criteria are available for selecting vouchers to pay, including pay codes that may be set on the vendor. Select Vouchers to Pay Go to Payables > Create […]
Overriding PO Receipt Validation on Vouchers
Accolent ERP typically requires that a Voucher for an Inventory Vendor is matched to a Receipt on the Purchase Order. This prevents payment of the Vendor for a PO that has not yet been received. This validation may be overridden by the user, if desired, when creating the voucher. This could be used if, for […]
Partially Paying Vouchers
Accolent ERP supports the typical Accounts Payable workflow in which one or more vouchers will be paid on a single check; however, if it is required that a voucher be paid on multiple checks, this can be accommodated. To partially pay a voucher, create the check which will default to paying the voucher in full, […]
Taking Voucher Discounts
Accolent ERP creates a voucher for a Vendor’s Invoice using by default, the terms negotiated and agreed with the Vendor. The default Vendor terms may be overridden for that voucher, if desired, without changing the terms on the Vendor. If the terms selected provide for an early payment discount, the discount is not entered on […]
Creating a Customer Refund Check
Accolent ERP allows for the refunding of Customer Credit Memos (or Unapplied Cash) rather than more typically applying these against an open Accounts Receivable balance. First create a Credit Memo and optionally charging a Restocking Fee. The Restocking Fee is charged on the value of the goods and does not affect the Sales Tax calculation. […]
Voiding Completed Checks
Accolent ERP provides a simple process to void either a computer or a manual check that has already been created. For a computer check that means that the check was previously completed and confirmed on the print checks screen. Either a computer check or a manual check that hasn’t been completed can just be deleted. […]