When an order is shipped and the invoice created, the revenue recognition process is deemed completed for US GAAP purposes. At this point, the revenue is recognized, the AR record created, the Average Cost assigned to the products on the order, the Average Cost table updated, the COGS computed, the inventory quantities reduced, and the […]
Category: Special Orders
Using Lot Billing
Accolent ERP supports “Lot Billing” which is sometimes used in the electrical industry. Lot Billing allows a distributor to manage quoting, tracking, expediting, and billing for both the customer and vendor sides of a Lot Billed Order. An all-in quote is obtained from a vendor which is then converted to a PO for all the […]
Partial Receipt of Special Order POs
Accolent ERP allows for Sales Orders for special order items to be automatically linked to POs to create linked Special Orders. The POs for these Special Orders can be partially received and invoiced for items delivered. The process is exactly the same as that for partially receiving non-special order POs. Create Special Order Create Sales […]
Editing Special Order Transactions
Accolent ERP allows for Sales Orders for special order items to be automatically linked to POs to create linked Special Orders. Sometimes, it may be necessary to subsequently edit these linked transactions to respond to customer or vendor changes. Editing these linked Special Orders requires both the Sales Order and the linked PO to be […]
Making a Product Inactive
Accolent ERP allows for making old products Inactive. This might be needed, for example, for a product that has been replaced by a new product. The old product code will still show on historical invoices that the old product was sold on. However, going forward the old product code will be Inactive but may be […]
List and Create Purchase Orders
Purchase orders (POs) are used to buy products from vendors. The list of purchase orders shows basic information for all purchase orders with an option to create a new purchase order or open an existing PO. POs can also be created directly from the Create Purchase Order option. When a PO is created it is […]
Back Order Reports
Accolent ERP creates Back Orders (BOs) for items that are ordered but not in stock and for special order situations. Special orders are sales orders and linked Purchase Orders (POs), when saved, the special orders are held as BOs until the POs are received. Accolent ERP has several useful BO Reports. Back Order Reports Go […]
Decimal Places and Rounding
Accolent ERP does all internal calculations to 5 decimal places by default. When the system multiplies a unit price or a unit cost by quantity to calculate an extended dollar value, the result is rounded to 2 decimal places and the additional digits are dropped. Subsequent calculations such as to calculate sales tax are performed […]
Multiple Drop Ship Products
Accolent ERP allows multiple products on an order to be designated as one-time Special Order products to be drop shipped directly from the Vendors to the Customer. On moving the order to fulfillment, the POs can be created automatically, and the Special Order items held as back orders until confirmed as drop shipped by the […]
Understanding Inventory Tracking
Accolent ERP tracks inventory from the time it is placed on an order or back order through fulfillment to invoicing. The inventory moves through different categories so its status can be tracked. Inventory Quantity on Hand (Q-On Hand) is allocated to orders as soon as a line item is entered on an order, and then […]